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Due Diligence with AnyDB

Overview​

This guide shows how to use AnyDB to manage the due diligence process during M&A, fundraising, vendor evaluations, or legal audits. You’ll learn how to centralize checklists, organize documentation, assign ownership, and track completion—all in a secure, shareable workspace.

Business Problem​

Due diligence often involves fragmented spreadsheets, scattered file shares, and manual status tracking. This leads to versioning issues, unclear accountability, and missed documents—slowing down transactions and increasing risk.

Solution Summary​

With AnyDB, you can:

  • Create due diligence checklists with clearly defined sections and items
  • Track progress, ownership, and document status for each item
  • Store supporting documents and comments directly in the system
  • Assign items to team members or external advisors
  • Share access with buyers, investors, or legal teams securely

Step-by-Step Instructions​

1. Set Up the Due Diligence Tracker​

  • Navigate to the Due Diligence database
  • Click + New Item to create a new diligence category (e.g., Legal, Finance, Product)
  • Add line items using child rows or a related checklist template

Each item can include a description, priority, owner, due date, file uploads, and status.

2. Assign Ownership and Status​

  • Assign each item to a responsible team member
  • Set a priority level (High, Medium, Low)
  • Update status fields to track progress: Not Started, In Progress, Completed, N/A

3. Upload Supporting Documents​

  • Attach contracts, reports, org charts, product specs, and more directly to each line item
  • Use comments for clarifications or notes from legal, finance, or executive reviewers

4. Share Securely​

  • Invite guests (e.g., investors, buyers, consultants) to specific items or folders
  • Set view-only or edit access depending on the role
  • Use link-based sharing or guest accounts with expiration dates

Data Model & Structure​

FieldDescription
CategorySection of diligence (Legal, HR, IP, etc.)
Item NameSpecific document or request (e.g., Cap Table, IP List)
OwnerPerson responsible for completing/uploading
StatusNot Started / In Progress / Completed / N/A
PriorityHigh / Medium / Low
Due DateDeadline for this item
DescriptionAdditional context or instructions
File UploadSupporting document(s) attached to this item
CommentsInternal notes or clarification requests

Reporting & Views​

Use filters and saved views to track:

  • Open or overdue items by owner
  • Completed items by category or team
  • High-priority items that need follow-up
  • Uploaded vs. missing documents

Build dashboards to monitor:

  • % Completion across categories
  • Total open items by status or assignee
  • Documents uploaded by type or category
  • Approvals or blockers flagged by reviewers

Sharing & Collaboration​

  • Assign checklist items to internal owners
  • Collaborate with external advisors, buyers, or legal teams securely
  • Use internal notes and file uploads to maintain a full paper trail
  • Share filtered views with different stakeholders based on permissions

Tips & Best Practices​

  • Create a template by diligence phase (e.g., Pre-Term Sheet, Post-Term Sheet)
  • Use color-coded badges for quick visual status
  • Tag documents for easy filtering (e.g., Uploaded, Missing, Reviewed)
  • Track unresolved comments and questions for follow-up meetings

Pro Tip: Use folders to organize diligence by category and restrict access as needed for legal, HR, finance, or product teams.

Who This is For​

  • Founders & Executives – preparing for M&A, investment, or strategic audits
  • Legal Teams – managing risk, documentation, and compliance
  • Finance Teams – preparing financial reports, cap tables, and forecasts
  • Buyers & Investors – reviewing structured documentation efficiently
  • Consultants / Advisors – contributing to and tracking items across the deal

Why Use AnyDB for Due Diligence​

BenefitHow AnyDB Supports It
Centralized TrackerOne place for requests, status, documents, and comments
Assignable OwnershipHold teams accountable for their sections
Real-Time VisibilityAlways know what’s done, what’s pending, and what’s late
Secure File SharingAttach documents directly and control who sees them
Reusable TemplatesUse across deals, vendors, or audits
Flexible Access ControlShare by item, category, or entire folder as needed

AnyDB simplifies and accelerates the due diligence process—helping you stay organized, compliant, and deal-ready at every stage.