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Sharing

AnyDB is designed for powerful, flexible collaboration. Whether you're working with internal team members, external stakeholders, or public audiences, sharing items in AnyDB is easy and secure.

You can share any item—Data Documents, Pages, Files, or Folders—using one of three methods:

🔁 Ways to Share Items​

1. Team Sharing (Internal Members)​

Share an item by adding them to the database that contains the items and assigning roles to team members at the Database level. This gives them structured access to all relevant data and connected items.

Items are available to team members by listing the databases available to them inside the team and then navigating to those items.

  • Access is controlled by roles (e.g., Viewer, Editor, Admin)
  • Team members count toward your licensed user limit

2. Guest Sharing (External People via Email)​

Share an individual item (not the full database) by inviting people via email.

  • Guests must log in to AnyDB
  • Shared items appear in their “Shared with Me” section in the sidebar
  • You can assign Viewer or Editor roles
  • You can choose to allow access to Attachments (child items)
note

Guest Users do not consume team licenses.
You can have unlimited guest users on any plan. However, guests can only view or edit shared items—they cannot create new items unless added as team members.

Create a public link that anyone can access—no login required.

  • Choose access level: Viewer or Editor
  • Optionally allow access to Attachments (child items)
  • You can disable the link at any time
tip

Public links are unlimited on all plans.

🔧 How to Share an Item​

To share a Data Document, Page, or File:

  1. Open the item inside AnyDB
  2. Click the Sharing & Forms button in the top-right corner
  3. Choose “Share Document”

The Sharing Dialog contains three sections:

👥 Team Members with Access​

  • Displays existing team members with access via the database
  • You can change their roles from Viewer to Editor or Admin (if applicable)

📧 Guests with Access​

  • Enter an email to invite a guest
  • Select their role: Viewer or Editor
  • Toggle the checkbox to allow access to attachments (optional)

Attachments are child items (e.g., files, pages) associated with the shared item. By default, access to attachments is disabled.

🌐 Public Access​

  • Toggle the switch to enable or disable a public link
  • Click Copy Public Link to copy the shareable URL to your clipboard
  • Set access level: Viewer or Editor
  • Toggle whether to include attachments

You can click Stop Sharing at any time to revoke public access.

✅ Best Practices​

  • Use Team Sharing for collaborators who need full access and item creation rights
  • Use Guest Sharing for contractors, clients, or reviewers with limited interaction
  • Use Public Links for publishing documentation, assets, or read-only resources

📌 Summary​

Share MethodRequires LoginCan Create ItemsRequires LicenseAttachments SupportRecommended For
Team Member✅✅✅✅Internal team members or close collaborators
Guest User✅❌❌✅ (optional)External reviewers/editors
Public Link❌❌❌✅ (optional)Public or large-scale view/edit needs

Sharing in AnyDB is designed to fit the way you work—secure, flexible, and easy to control.